Create a Subcontractor Invoice for the Release of Retainage (Legacy)

La première étape pour débloquer la retenue de garantie sur un projet consiste à créer un Facture de sous-traitantfichier . Il existe deux façons de créer une facture dans l’outil Engagements :

• Un administrateur des factures crée une facture au nom d’un contact de facturation.

• Un administrateur des factures peut envoyer une invitation à facturer à un contact de facturation. Ensuite, le contact de facturation suit les étapes décrites dans Soumettre une nouvelle facture en tant que contact de facturation.

Les étapes ci-dessous résument comment créer et envoyer une facture pour débloquer la retenue de garantie.

• Autorisations utilisateur requises :

  • Pour créer une facture ainsi que définir et débloquer la retenue de garantie avant, pendant ou après la période de facturation en cours, autorisations de niveau Admin sur le Outil Engagements.

  • Pour créer une facture et débloquer la retenue de garantie uniquement pendant la période de facturation en cours, vous devez disposer des autorisations de niveau « Standard » dans l’outil Engagements du projet et être le contact de facturation désigné dans le contrat. Les contacts de facturation sont automatiquement ajoutés à la liste déroulante « Privé » du contrat.

• Informations complémentaires :

  • Pour définir le même pourcentage de retenue de garantie sur tous les postes de la facture, saisissez une valeur à appliquer à tous les postes de la facture.

  • Pour débloquer la retenue de garantie sur tous les postes, saisissez une valeur à appliquer à tous les postes. Le pourcentage souhaité passe ainsi de la colonne « Actuellement retenu » à la colonne « Débloqué pour cette période ».

  • Pour les clients en Australie , vous pouvez également gérer la retenue à l’aide de la fonction de rétention à échelle mobile. Pour en savoir plus, voir Qu’est-ce que la rétention à échelle mobile ?

• Approuver et signer un contrat d’engagement

• Créer un ordre de changement de l’engagement

• Step 1: Create a 'Draft' Invoice

• Step 2: Update the Retainage Amounts Released this Period

• Step 3: Sign the Invoice PDF

• Step 4: Save and Submit the Invoice

Step 1: Create a 'Draft' Invoice

1. Navigate to the project's Commitments tool.

2. Under the Contracts tab, locate the contract in the table. Then, click the Number link to open it.
   
   
   

3. Click the Create Invoice button.

4. In the 'Create New Invoice' page, do the following:
   
   
   

   1. Billing Period: Select a billing period from the drop-down list. By default, Procore displays the current billing period if it has been created. To learn how to create a billing period, see Create Manual Billing Periods and Create Automatic Billing Periods.

   2. Invoice #: Enter an invoice number in this box. This is a free-form text field, so you can enter any combination of alphanumeric characters that you want.

   3. Invoice Start: Select a date from the calendar control. By default, Procore displays the start date set for the current billing period.

   4. Invoice End: Select a date from the calendar control. By default, Procore displays the end date set for the current billing period.

   5. Billing Date: Select a date from the calendar control. By default, Procore displays the billing date set for the current billing period.

   6. Status: Select a status from the drop-down list. By default, new invoices are assigned the 'Draft' status.

   7. Payment Date: Select a payment date from the calendar control.

   8. Submitted: Select a date from the calendar control to represent the date the invoice was submitted for payment.

   9. Contract Company. Displays the 'Contract Company' assigned to the contract associated with this invoice. To change this field, you must edit the date in the contract.

5. In the 'Attachments' field, choose from these options:

   • Attach Files. Click this button to add any attachment(s) using the appropriate option in the shortcut menu.

   • Drag and Drop File(s). Use a drag-and-drop operation to attach any files from your computer to the invoice.

6. Click Save.

Step 2: Update the Retainage Amounts Released this Period

1. Click the Detail tab in the subcontractor invoice.

2. Click Edit.

3. Scroll to the 'Retainage' section on the right side of the table.

4. Under the 'Released this Period' section, do the following:

   • Work Retainage. Enter the amount that you are requesting to be released during this billing period using the currency format.

   • Materials Retainage. Enter the amount that you are requesting to be released during this billing period using the currency format.

      Note

     • The 'Work Retainage' and 'Materials Retainage' columns under the 'Currently Retained' section show the amount of money that the upstream contractor is currently withholding from the downstream contractor.

     • When you enter amounts in the 'Released this Period' columns, notice that Procore automatically adjusts the values that appear in the 'Currently Retained' columns for you.

     
     

5. Optional: If the upstream contract has enabled the 'Show Amounts Subcontractors Claim' setting in the Commitments tool, you will have the ability to enter amounts for the work being claimed for the billing period in the Proposed Amount column.

    Note

   The 'Show Amounts Subcontractors Claim' setting was designed for Procore clients in Australia and New Zealand. This provides construction businesses with the ability to create payment schedules to facilitate invoice approvals and claims of work performed by contractors. To learn more, see Create a Payment Schedule.

6. Click the Save button.

Step 3: Export and Sign the Invoice Detail PDF

If the upstream contractor requires you to sign the 'Detail' information in the invoice,

1. In the invoice, click the Detail tab.
   
   
   

2. Click Export and choose the PDF option from the drop-down list.

3. Provide your signed subcontractor invoice to the contracting party as per your contract terms.

4. Optional. If you would like to include a copy of your signed invoice as an attachment, do this:

   • Click the Summary tab.

   • Click Edit.

   • Scroll to the Attachments area and upload a copy of your signed invoice. You may also attach supplemental documentation related to your invoice, such as any lienwaivers.

5. Click Save to save the invoice as a 'Draft.'

Step 4: Save and Submit the Invoice

When you are ready to submit your invoice, click Submit for Review. This changes the invoice's status to Under Review.

• Réviser les factures de sous-traitant en tant qu’Admin