View a Disbursement

  1. Navigate to the Company level Payments tool.

  2. Click the Disbursements tab.

     Tip

    Don't see the Disbursements tab? To view this tab, your Procore user account must be assigned the Payments Disburser or Payments Admin role.

  3. In the Disbursements tab, the table lists all the disbursements.payments-disbursements-tab.png

  4. In the Disbursement No. column, click a link to open a disbursement.

     Tip

    Why do our disbursements have different page layouts? When viewing a disbursement, the information that appears depends on whether the disbursement has been authorized:

    • Before authorization, the disbursement page includes the Disbursement Details and Invoices cards.

    • After authorization, the disbursement page includes the Disbursement Details, Drawdown, and Payments cards.

Examples

The examples below show you the differences between authorized and unauthorized disbursements. To learn more, see Authorize Disbursements.

Examples

In these examples, the Start Workflow and Show/Hide Workflow buttons only appear if your company implements a Payments Workflow. See Best Practices for Creating a Payments Workflow.

Before a disbursement is authorized, the General tab contains the Disbursement Details, Included Invoices, and Removed Invoices cards (only when invoices are removed. See Remove Subcontractor Invoices from Disbursements as a Payor).

disbursement-before-authorization.png

The Disbursement Detailscard includes this information:

Field

Description

Disbursement Name

Shows the name assigned to the disbursement.

Funding Account

Shows the bank account funding the disbursement.

Workflow Status (Only appears if your company implements a Payments Workflow. See Best Practices for Creating a Payments Workflow)

Shows the current approval status of the disbursement. To learn about statuses, see

Aggregate Disbursement Amount

Shows the total sum of all invoice payments for the disbursement.

The Included Invoices card includes this information:

Field

Description

Invoice No.

Click the hyperlink to open each invoice in the Project level Invoicing tool.

Beneficiary Name

Shows the beneficiary's name for each invoice.

Project

Shows the project name for each invoice.

Payment Readiness (Requirements & Manual Holds)

Shows the payment requirements and manual holds. See Manage Payment Requirements as a Payor.

Billing Period

Shows the billing period for the included invoices.

Payment Due Dates

Shows the payment due date for the included invoices.

Amounts (Amount Due)

Shows the amount due for each invoice.

If invoices are removed from a disbursement by a Payments Admin or Payments Disburser, they appear in the Removed Invoices card. Once removed, authorized users can add the invoice to a different disbursement. See Remove Subcontractor Invoices from Disbursements as a Payor.

removed-invoices.png

The Removed Invoices card includes this information:

Field

Description

Invoice No.

Click the hyperlink to open each invoice in the Project level Invoicing tool.

Beneficiary Name

Shows the beneficiary's name for each invoice.

Project

Shows the project name for each invoice.

Reason for Removal

Shows the reason entered at the time of removal. See Remove Subcontractor Invoices from Disbursements as a Payor.

Removed By

Shows the name of the Payments Admin or Payments Disburser who performed the removal.

Removed On

Shows the date and time of the removal action.

Amount Due

Shows the amount due for each invoice.

After a disbursement is authorized, the General tab contains the Disbursement Details, Drawdown, and Payments cards.

disbursement-after-authorization.png

The Disbursement Detailscard includes this information:

Field

Description

Disbursement Name

Shows the name assigned to the disbursement.

Funding Account

Shows the bank account funding the disbursement.

Workflow Status (Only appears if your company implements a Payments Workflow. See Best Practices for Creating a Payments Workflow)

Shows the current approval status of the disbursement. To learn about statuses, see

Aggregate Disbursement Amount

Shows the total sum of all invoice payments for the disbursement.

The Drawdown card includes this information:

Field

Description

Funding Account

Shows the funding account for the drawdown.

Drawdown Method

Shows the method used to obtain the drawdown.

Date Initiated

Shows the date the drawdown request was started.

Drawdown Status

Shows the status of the drawdown request. See

Drawdown Amount

Shows the total dollar amount of the drawdown.

The Payments card includes this information:

Field

Description

Procore Check No.

Shows the check number for the invoice payments.

Procore Invoice No.

Shows the Procore project's invoice number associated with the payment.

Procore Project

Shows the name of the Procore project associated with the invoice.

Beneficiary Name

Shows the beneficiary of the payment. This is the 'Contract Company' named in the commitment.

Beneficiary Bank Account

Shows the beneficiary's bank account information.

Payment Method

Shows the payment method.

Date Initiated

Shows the date the payment order was started.

Payment Status

Shows the status of the payment order. See

Payment Amount

Shows the total dollar amount of the invoice payment.

If invoices are removed from a disbursement by a Payments Admin or Payments Disburser, they appear in the Removed Invoices card. Once removed, authorized users can add the invoice to a different disbursement. See Remove Subcontractor Invoices from Disbursements as a Payor.

removed-invoices.png

The Removed Invoices card includes this information:

Field

Description

Invoice No.

Click the hyperlink to open each invoice in the Project level Invoicing tool.

Beneficiary Name

Shows the beneficiary's name for each invoice.

Project

Shows the project name for each invoice.

Reason for Removal

Shows the reason entered at the time of removal. See Remove Subcontractor Invoices from Disbursements as a Payor.

Removed By

Shows the name of the Payments Admin or Payments Disburser who performed the removal.

Removed On

Shows the date and time of the removal action.

Amount Due

Shows the amount due for each invoice.

View Change History

Optional. To view user and system actions related to the disbursement, click the Change History tab. The Change History tab keeps track of this information.

Field

Description

Date

Shows the date the action occurred.

Action By

Shows the name of the user who performed the action.

Changed

Describes the action.

From

Shows the From value of the action, if applicable.

To

Shows the To value of the action, if applicable.

About the Disbursements Tab
View a Disbursements List