Resource Tracking And Unit Quantity Based Budget Setup Guide

Navigate to the project's Timesheets tool.

Select the date for which you want to create a timesheet. You can use the arrows to navigate day-by-day or select using the drop-down calendar control.

Click Create and select New Daily Timesheet from the drop-down list.

Click All Employees, Equipment, or select a Crew.

Mark the checkbox(es) for the people or equipment you want to create a timesheet for.

Click Add.

Select the Date.

Optional: Click the Add Employees button to to add additional employees

Enter the time entry information for each timesheet. Note: To apply the same time entry information to multiple timesheets Bulk Enter Timecard Entries.

• Classification: Select a classification from the drop-down list. To learn which Procore tools interact with classifications, see Which Procore tools support 'Classifications'

• Sub Job: Select from the drop-down list. The selections are added by a tool administrator. See Add 'Sub Job' Segment Items to a Procore Project.

• Cost Code: Enter or select from the drop-down menu the cost code(s) associated with the timecard entry.

   Tip

  The selections that are available in the 'Cost Codes' drop-down list depend on how the 'Limiting Cost Codes by Cost Types' setting is configured in your Company level Timesheets tool. See Configure Advanced Settings: Company Level Timesheets. In addition, one (1) of the following items must also be true on your project:

  • The cost code/cost type combination must be included on a budget line item in the Procore project. See Add a Budget Line Item.
    OR

  • The cost code/cost type combination must have been imported to the budget using the 'Unit Quantity Based Budget' page of the Company Admin tool. See Import a Unit Quantity Based Budget.

• Location: Select a location from the drop-down list. This should correspond to the location where the user performed the work. If you have the appropriate permissions to add a location, see How do I add a multi-tiered location to an item?

• Time Entry. Enter the hours worked.
  Note: The format for time entry is configured in Advanced Settings: Project Level Timesheets.

• Beta Time Type Rules. Mark the checkbox to apply overtime rules. See Configure Overtime Rules for Timesheets.

• Time Type: Select the type of pay being entered from the drop-down menu. Select from the following options:

  • Regular Time

  • Double Time

  • Exempt

  • Holiday

  • Overtime

  • PTO

  • Salary

  • Vacation Note: Time types can be created in the Company level Timecard tool (see Add a Custom Time Type) or the Company level Timesheets tool (see 'Manage Time Types' in Configure Advanced Settings: Company Level Timesheets).

• Billable: Choose Yes or No from the drop-down list to indicate if the hours are billable to the project.

• Add Description: Click to enter additional comments to the timecard entry.

• Add Line Item: Click this option to create extra line items on a timecard entry. Note: If using the Start and Stop 'Time Entry' method, the new line's Start Time will account for time already entered, and the new line's Stop Time will reflect the default Stop Time in your settings. Any time entered after the default Stop Time will be added in one hour increments.

  • Click Split to reallocate a single timecard entry into multiple timecard entries. See Reallocate Time to New Timecards on the Company Timesheets Tool.

Review the summary for the timesheet's hours, and the daily and weekly hours across all projects.

Click Submit or Submit and Add Quantities to add the quantities to your timesheet. Note: You can only add quantities if quantities have been uploaded to your project. See Add Quantities to a Timesheet.