Materials User Guide (with Financials)

If the 'Available' inventory quantities in the Materials tool are inaccurate, you can make a manual correction by creating an adjustment.

Alternatively, if you imported materials, you can create an adjustment to add available quantities to the materials you imported.

Available quantities are updated when adjustments are finalized.

• Required User Permissions

• You can have multiple line items with different kinds of adjustments in a single adjustment.

• Adjustment Type controls whether quantities are added or subtracted from inventory.

• Adjustment Reason will eventually be available in reporting.

• Item Condition

  • 'Acceptable' Materials

    • Are added or removed from the 'Quantity Available' in your inventory when the adjustment is finalized.

    • You can only remove items with an 'Acceptable' condition, even if the item's Adjustment Reason is 'Damaged' or 'Unacceptable'.

  • 'Damaged' and 'Unacceptable' Materials

    • If you add 'Damaged' or 'Unacceptable' materials, the quantities are not added to the 'Quantity Available' count.

Materials must be listed in your inventory by one of the following methods:

• Import Materials

• The Commitments tool was used to create a purchase order for materials, and includes the following information:

  • The status is Approved

  • The Schedule of Values (SOV) includes the following for each line item:

    • Description

    • Unit of Measure (UOM)

1. Navigate to the project's Materials tool.

2. Click the Inventory tab.

3. Mark the checkboxes of the material items you want to adjust.

4. Click the vertical ellipsis in the bulk actions area, and select Create Adjustment.
   

5. Enter the general adjustment information.

   Show/Hide Fields

   • Adjustment Name. The name of the adjustment.

   • Notes. Notes about the adjustment.

   • Attachments. Upload any attachments related to the receipts.

     • Click Attach File.

     • Select the file and click Open to attach it.

     
     

6. Enter the adjustment for each line item.

   Show/Hide Fields

   1. Select the Adjustment Type.

      • Add to Stock

        1. Select the Adjustment Reason.

           • True Up

           • Found

           • Repaired

        2. Select the Item Condition.

           • Acceptable

           • Unacceptable

           • Damaged

      • Remove from Stock

        1. Select the Adjustment Reason.

           • True Up

           • Lost

           • Damaged

           • Stollen

           • Scrapped

           • Recycled.

        2. Select the Item Condition.

           • Acceptable

   2. Select the Storage Location.

   3. Enter the Quantity of items to add or remove.

   4. Enter any Notes.

7. Save or submit the adjustment.

   1. Click Save as Draft to save the adjustment as a draft.

   2. Click Submit to submit the adjustment for approval.