About Budget Changes

Key features include the ability to:

• Configure ‘Budget ROM’ options in the 'Configure Settings' page of the project's Change Events tool

• Add new source columns and create new calculated columns for use in a Procore Budget View

• Create a new budget change that is automatically linked to a system-created change event from Procore's Budget tool

• View budget change detail in the Budget tool

• Create a budget change from a change event using the new 'Financial Impact' card

• Extra columns on the Change Events table in the Line Items tab for participants in the Modernized Change Events beta program

• Configure Change Event auto-creation from Budget Change in the 'Configure Settings' page of the Budget tool

Configure ‘Budget ROM’ options in the 'Configure Settings' page of the project's Change Events tool

Procore has a 'Budget ROM' section with three (3) drop-down lists for 'Budget ROM for In-Scope,' 'Budget ROM for Out of Scope,' and 'Budget ROM for TBD Scope.' These settings allow an administrator to define the business logic that Procore uses to automatically populate the 'Rough Order of Magnitude' value in the 'Budget ROM' column, which helps you gauge the impact of a given change on your project's budget. For each available Budget ROM scope, an administrator can choose from these options: Latest Cost, Latest Price, and None.

Add new source columns and create new calculated columns for use in a Procore Budget View

Your company's Procore Administrator has the option to add new source columns and to use those columns to create new calculated columns, so you can view your budget change adjustments' impact in your project's Budget tool. To learn how to add these new columns, see Add the Columns for the Budget Changes Feature to a Budget View.

Create a new budget change that is automatically linked to a system-created change event from Procore's Budget tool

Users can create new budget changes using the 'Create New Budget Change' page. After saving a new budget change, Procore automatically creates a new change event in the Change Events tool and links it to the budget change. You can also edit and delete budget changes from the project's Budget tool, as well as include an unlimited number of one- or multi-line item adjustments in each budget change. This is an efficient way to record both net-zero ($0) and/or non-net-zero ($0) changes in your budget.

View budget change detail in the Budget tool

A detail pop-up window lets you view the details of your project's budget changes.

Create a budget change from a change event using the new 'Financial Impact' card

When creating a change event for a client contract, funding, or prime contract, you can now include the 'Budget ROM' financial impact for Out of Scope change events to show the latest impact on your project's budget.

Extra columns on the Change Events table in the Line Items tab for participants in the Modernized Change Events beta program

When you create a budget change in the Budget tool, Procore adds an automatically-created change event line item that links to the budget change. There are also columns to the far right side of the change events table to show the 'Budget ROM,' 'Budget Change,' and the 'Latest Budget Impact' values for your change event line item(s). In addition, the value in the 'Budget ROM' column can be set to update the source for the column using an Automatic, Quantity x Unit Cost, or Manual entry.

Configure Change Event auto-creation from Budget Change in the 'Configure Settings' page of the Budget tool

This is a configuration setting on the Budget tool where users with admin permissions can "Require a Budget Change Adjustment to Change Event Association". With this setting enabled, Budget Changes will be required to have an associated Change Event.