Retrieve an Owner Invoice from ERP Before Accounting Acceptance

ERP DOCUMENTATION

Each Procore-built ERP integration offers its own unique feature set. Your integration might not support the action described on this page.

To learn about your integration and its supported features, see Which ERP integrations are supported by Procore?

Using Owner or Specialty Contractor Terminology?

Procore can be configured to use terminology specific to General Contractors, Owners, or Specialty Contractors. Learn how to apply the dictionary options.

  • To learn the differences: Show/Hide

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials.

      General Contractors
      English (United States) - Default

      Owners
      English (Owner Terminology V2)

      Specialty Contractors
      English (Specialty Contractor Terminology)

      Invoicing

      Invoicing

      Progress Billings

      Owner

      Funding

      Owner

      Owner/Client

      Owner/Client

      GC/Client

      Prime Contract Change Order

      Funding Change Order

      Client Contract Change Order

      Prime Contracts

      Funding

      Client Contracts

      Revenue

      Funding

      Revenue

      Subcontract

      Contract

      Subcontract

      Subcontractor

      Contractor

      Subcontractor

      Subcontractor Schedule of Values (SSOV)

      Contractor Schedule of Values (CSOV)

      Subcontractor Schedule of Values (SSOV)

      About These Dictionaries

      • Default Setting: The 'General Contractor' dictionary is enabled by default for all accounts.

      • Availability: These alternate dictionaries in italics are available in US English only.

      How to Switch Your Dictionary

      To change your company's terminology to the Owner or Specialty Contractor dictionary, contact your company's . They will work with your Procore Point of Contact to make the change.

Background

After an invoice is sent to the ERP Integrations tool for acceptance by an accounting approver, the system locks the invoice and you are NOT permitted to modify it in Procore, until it is either accepted and exported to the integrated ERP system by your company's designated accounting approver, or rejected by the accounting approver.

However, if you recently sent an invoice to the ERP Integrations tool and realize you need to quickly correct some information, you can use the steps below to retrieve the invoice from the ERP Integrations tool.

Things to Consider

  • Required User Permission:

    • 'Admin' permission on the project's Prime Contracts tool.

 Notes

  • Access permissions to the Invoicing & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding, or Prime Contracts tool. Procore tool names vary, depending on the point-of-view dictionary configured in Procore. See What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?

  • If you are a collaborator (for example, an employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:

    • A Procore User account.

    • Access permissions to the project's Commitments and/or Client Contracts, Funding, or Prime Contracts tool.

    • Membership on the 'Private' list of a specific contract or funding

    • Designated as an 'Invoice Contact' on the contract or funding.

  • Limitations:

    • You can only perform these retrieval steps if the accounting approver has not yet accepted or rejected the invoice for export to the ERP system.

  • Additional requirements, limitations, or considerations may apply depending on the ERP system your account is integrated with.

Steps

  1. Navigate to the project's Prime Contracts tool.

  2. Locate the contract to work with, then click its Number link.

  3. Click the Invoices tab.

  4. Locate the desired invoice, then click its Number link.

  5. Click Retrieve from ERP.

See Also

Loading related articles...